image_pdfimage_print

Grant or deny access to shared catalogs

(This feature is only available for Daminion Team Server version!)

You can selectively grant or deny access to any of the Daminion catalogs for specific users. This helps you to specifically control the catalog use within your organization structure at the user level.

 

Grant or deny access to a shared catalog for specific users

Open the Daminion Server Panel and click on “Administration“ and then on “Catalogs…”

CatLog-01-ENG

In the following catalog selection list, double click on the catalog that you wish to lock or unlock.

CatLog-02-ENG

In the Catalog settings window navigate to the tab “Users”. Here you can select the user for which you want to grant or deny access to the catalog.

CatLog-03-ENG

 

 

Version Control

 

Whenever at least two or more people are working on the same files, there is always a risk that a user will overwrite the work of another user unintentionally, change or even completely delete it.

The Daminion version control protects your work from being accidentally overwritten or deleted by others. You can also at any time keep track of who made ​​which changes – and why.

To track the processing of an image by the user, a file must be “checked out” in Daminion. Daminion then marks that file accordingly and locks it for other users. In addition, a copy of this file is copied to a local folder on the user’s computer.

 

Enabling version control

 

 

Checking out an item

 

If you want to enable version control for one or more images, the images must firstly be “Checked out“. There are various ways to execute this command.

First option
Click on the icon for version control. This is located left above the thumbnail preview. This opens a menu from which you can select “Check Out“.Thumb_3

Second option
Click with the right mouse button on the preview thumbnail and select from the menu “Version Control” -> “Check Out

Third option
Select a thumbnail preview and click on the File menu “Item” -> “Version Control” -> “ Check Out

Fourth option
Click with the right mouse button on a thumbnail and select from the menu “Check Out & Edit With …” and select from the submenu the appropriate program to edit the picture. The image is first Checked Out and then immediately sent to the appropriate external program for editing.

 

 

After executing the “Check Out” command, a dialog will appear where you can enter the storage path of the desired image. By default, this offers the Windows user directory.

Check-Out-1_ENG

Click “OK” to create the backup copy of this file in the specified path.

 

Check-Out-2_ENG In the catalog Tags panel under “Checked Out To” Pane, you can now see that the user Joe Smith has checked out the file for editing. If you’re the one that checked out the image, you will see on the thumbnail preview a green “V“. Other users, meanwhile, will see a red “V” to indicate that this file is locked.

The three possible states of the icon for version control are:

V-Keine File has not been checked out

V-Eigene Indicates that this file has been checked out by you.

V-gesperrt Indicates that the file is checked out by another user and is therefore locked.

If someone else tries to check out an already checked out item, a message appears informing you, who has already checked out this file. A deletion of this file is not possible. However, the metadata of the image can be managed by other users as usual because only the image editing/deletion are protected.

ErrorMessage_ENG

 

Checking in an Item

Would you like to share a file which is currently checked out, it must be checked in again. In case you have not made any changes to the image or simply have checked out the wrong image, you can easily undo this step with the “Undo” command. There are again three ways how you can Check In an item.

First option
Click on the icon for version control. This is located left above the thumbnail preview. This opens a menu from which you can select “Check In“. Select “Undo” in case you want to undo your last Check Out.

Second option
Click with the right mouse button on the preview thumbnail and select from the menu “Version Control” -> “Check In

Third option
Select a thumbnail preview and click on the File menu “Item” -> “Version Control” -> “Check In

 

 

After checking in the image you have edited, the following dialog will appear:

CheckIn_0_ENGHere you can document your execution steps and can also delete the local copy if you want. After you have closed the dialog with the “OK” button, the original file will be replaced in the catalog with your edited variant and if the corresponding option is enabled, the local copy will be deleted.

 

thumb2In Daminion you will now see your new revised version of the image.

 

 

Version history of changes

For the elements which were Checked Out and Checked In again, Daminion automatically creates a change history from which you can see at any time who and when carried out the changes.

This revision history can be opened with right click on the “V” icon and selecting the command “Item Audit-History…as shown in the following screenshot.

Thumb3

 

This opens a window where all revision levels of this element are listed.

History_2_ENG

First, the user Joe Smith has imported the image on 09/03/2014 in the catalog and the edited version of it was checked in on 09/27/2014.

The user Linda Adams has in turn made ​​further edits to the image of the user Joe Smith and checked In back on 09/10/2014.

Backup and Restore Shared Catalogs

Daminion offers two different types of catalogs: “Local Catalogs” and “Shared Catalogs“.
You can recognize local catalogs by its file extension DMC. These catalogs are separate files and are used locally on your computer. A backup of local catalogs is relatively simple, since you just have to save this one catalog file.

Shared Catalogs are part of a Daminion Postgres database. This is therefore less a single file that contains all the information, but more a part of a database that can be combined into a multi-user catalog. These include, for example, all created Daminion users and their assigned roles. To secure these shared catalogs Daminion offers a backup feature that is described here below.

Backup of your shared catalog
With the backup feature in Daminion you can quickly and easily create backups of your catalogs to restore them at any time if necessary.

Please note that this backup function only backs up the catalogs and the information contained therein and not your original files. These must be backed up separately with a suitable backup program. Daminion stores in its catalogs only references to the original files and only those references and metadata information is saved with the catalog!

1 – Performing a Catalog-Backup

Launch the Daminion Server Administration dialog.
Navigate in the file menu to „Administration“ -> „Catalogs…“. This launches the Catalogs Manager.
Start_1_ENG

 

 

 

 

 

 

 

Start_2_ENG

 

 

Here at first you need to select in the list  the catalog which you want to back up. Then click on the top left on the “Actions” pull-down menu and select from the appearing menu “Backup …”.

 

 

 

 

This opens the Backup dialog. Enter your desired destination folder and click on “Start“.

Backup_Dlg_ENG

 

 

 

 

 

 

Now all catalog information is backed up and the backup progress is displayed in a separate window.

Progress_ENG

 

 

 

 

 

 

 

 

During the backup process a total of 4 backup files are created in the target folder specified previously by you:

_daminion(numbers).backup  –>  (Backup File of the user database)
_daminion(numbers).log  –>  (Log-File of the user database)
NetCatalog(numbers).backup  –>  (Backup File of the catalogs data)
NetCatalog(numbers).log  –>  (Log- File of the catalogs data)

Once the backup is complete, you can close all dialogs.

 

 

2 – Perform catalog recovery

Launch the Daminion Server Administration dialog.
Navigate in the file menu to „Administration“ -> „Catalogs…“. This launches the Catalogs Manager.

Start_1_ENG

 

 

 

 

 

 

 

Here you click on the top left on the “Actions” pull-down menu and select from the appearing menu “Restore …”.

Start_4_ENG

 

 

 

 

 

 

 

 

 

This will open the Restore dialog.

Recover_Dlg_ENG

 

 

 

 

 

 

 

Since the catalog and user data are saved separately, you can select here whether you want to restore only the catalog data or only the user database or both of them.
Select the desired backup file and click on “OK“.

User Management

(This feature is only available in Daminion Team Server version!)

Daminion protects your centralized image library from accidental “screw-ups” or malicious acts on functionality and document levels.

Each Daminion Server user can be assigned a Role. Users assigned the roles of Viewer or Guest are unable to change or remove assets. They can only search, view, or export the documents.

You can give Tomas full Administrator rights to all the Daminion Server features and assign the Editor role to your asset manager Ann, who will be responsible for classifying and managing your image library. You can limit members of your accounting team to the Viewer role – only allowed to view and download images.

Creating a new user account

Launch the Daminion Server Administration Panel.

In the Administration Panel, click the Administration tab and select Users.

This opens the User Management dialog box. Depending on which Security mode is selected, you will see one of three different User Management dialogs. Learn more about Security modes.

Daminion Server Security

Daminion Server Security mode allows you to create users who can access Daminion shared catalogs only.

In the screen-shot below you can see all the existing users sorted by the roles assigned to them.

To edit an existing user, select his name and click the pencil icon located above. To delete a user, select his name and click the bin icon.

To create a new user, click New User.

 

 User Name

The User Name you enter here will be used as a login to access the catalog. It doesn’t have to be a person’s real name, nicknames are also allowed. Full Name is also not a required field.

Check the Grant dedicated connection option to reserve one connection for this particular user and allow him or her to access the catalog anytime. The rest of the connections will be shared by other users.

 Password

Define a password here. Make sure the password is strong or, at least, good.

 Role

Assign a role to your user here.

You can select between four roles:

  • Guest: Has read-only access to shared catalogs. Can search and view, but can’t edit or remove assets and asset properties (tags). Export and Print features are disabled for guests.
  • Viewer: The same rights as Guests and can also Export, Print, Compare Images, Show Last Imported Files, Update Thumbnails, Show All Metadata Fields, and Access “Item > Actions” menu items.
  • Editor: The same as rights as Viewers but can also upload new assets to catalogs, edit and manage tags.
    Assign this role to anyone who is responsible for organizing your catalogs.
  • Administrator: The same rights as Editors as well as some administrative capabilities. Can adjust and lock import settings for others. Can specify who can view which assets and adjust Auto-Rescan parameters.

The “Account is disabled“ option allows you to temporarily prevent a user from accessing any shared catalogs.

Click Create to create an account and add it to the user list.

 

Windows or Active Directory (AD) Security (User Mapping)

Windows or Active Directory Security modes allow you to map Windows or AD users and groups with Daminion.

To map Windows or AD users, change the Security mode to Windows or Active Directory Security (User Mapping), then navigate to User Management and click Add User.

In the following dialog you will be prompted to add a Windows or AD user.

Once you click OK, the Edit User dialog box appears for you to assign a role to this user, activate the account or grant a dedicated connection.

Windows or Active Directory (AD) Security (Group Mapping)

To map Windows or AD users, change the Security mode to Windows or Active Directory Security (User Mapping), then navigate to User Management and click Add User.

In the dialog that opens, click the three dots button to start group mapping.

Select a Windows or AD group to let users log in to the catalog with Windows or AD credentials.

 

Note: Users and Roles are configured at the Server level (via Daminion Server Administration panel or Web Client). However, you can assign the same user different roles for different catalogs. Learn more in the article Creating a new Shared Catalog.

How to backup Daminion Server

To schedule backup of your Daminion Server based media archive

Download this zip archieve and unpack it to a folder

Add the files/folders listed below to your backup program’s task list:

  1. dump_postgresql.bat
  2. The folder Daminion Server uses to store uploaded files. This can be accessed from the Daminion Server Administration Panel Dashboard
  3. Any shared folders that were imported to Daminion Server without uploading
  4. The Daminion Server Settings file: C:\Documents and Settings\USERNAME\Application Data\Daminion Software\Daminion\1.0\Settings.xml
  5. Optionally the folder with thumbnails: “C:\Users\USERNAME\AppData\Roaming\Daminion Software\Daminion\Temporary\ThumbnailCache

NOTE: Please check the PostgreSQl settings in the ‘postgresql_config.bat’ file:

  1. Open the “postgresql_config.bat” file with Notepad
  2. Specify a valid path to your PostgreSQL folder
  3. Specify a valid port, login and password for PostgreSQL
    PGAdmin from your PostgreSQL\bin folder will show you which port is used by PostgreSQL
  4. Double click the “dump_postgresql.bat” file to create a test dump

NOTE: Backup may take some time depending on the file size of your database.

 

To restore the Daminion Server catalog

Use the Daminion Server Administration Panel (File > Restore Database…)

NOTE: The restore process may take some time depending on the file size of your database.

 

image_pdfimage_print