Creating a Contact Sheet in PDF

The Export to PDF options allows you to create contact sheets of your images that you can print or save in a PDF file.

Creating a contact sheet

In the Browser window, select the images you want to place in the PDF contact sheet.


On the toolbar, navigate to Export and select Export to PDF.



The Export to PDF dialog window opens.

      Select paper size and orientation

      Select the number of images that will appear on one page

      Set the PDF page margins

Define thumbnail captions. First, check the appropriate boxes, and then from the drop-down list, select the tags whose details will be displayed below the pictures.

The currently selected tag appears at the top of the tag list with a checkmark.

Use the number pad to the right of the keyword to specify how many rows should  be displayed for each tag.

      Specify font style, size and color.

Preview of current layout. If you have selected more images than can be enclosed on one page, they are automatically carried over to the following pages. You can then switch back and forth between pages using the arrow keys under the layout preview.

      Specify who can use the contact sheet, where and for what purpose.

       Press Print to print the layout.

      Press Save as PDF to create a PDF file.

Exporting Tags to CSV File

The Export to CSV function allows you to write some or all metadata information of one or more items in a CSV file.

This CSV file can then be used, for example, for importing into other digital asset management software. Alternatively, you can use this feature to transfer metadata information from one tag to another.

Creating a CSV file

In Daminion, select all the images whose metadata you want to export.


Then, on the toolbar, click Export and navigate to Export to CSV.



You will see the following dialog window:

      Choose to export either selected items only or all found items.

Choose which tags to export. You can select all of them or deselect every field and manually check only the ones you want.

      All the exportable tags that can be selected for exporting are listed here.

Specify whether the file path to the newly created CSV file should be opened in Windows Explorer when export is completed.

After confirming with OK, the selected tags are written to the CSV file and stored in the previously specified location.

 The contents of the CSV file looks like this:

Please note the delimiters used in the CSV file:

– Tag headings are separated by a semicolon [;]

– Tag values are separated by a comma [,]

– Tag hierarchies are separated by a backslash [\]

Please refer to “Importing files and metadata via a CSV file” for further information on how to import CSV files into Daminion and reassign tag values when importing.


Send Files by E-Mail

To send files by e-mail, first select one or more files in the Browser window.


On the toolbar click Export and select Send by e-mail from the drop-down list.



The e-mail dialog window opens.

You can chose to use the default email client or to log in using your Gmail or Google Mail account.

If you want to use the default email client, and you already have one set up on your PC, it will be displayed in this window. Otherwise click the “How to set up my Outlook accounts” link and follow the instructions.

If you are a Gmail user, log in with your Gmail account to continue.

It may be necessary to reduce the size of large images before they can be sent.

Click Export Original File(s) and select the appropriate image size from the drop-down list.

Click Customize at the bottom of the drop-down list to open the Template Editor and use it to make the necessary adjustments to the image and save them as a template. Please refer to “Customize Export Presets” for more information on how to apply your own export settings.

Template Editor

With the Template Editor you can set various parameters to automatically rename a file or a folder name during the export process.

You can launch the Template Editor from the “Copy to Folder…” dialog as seen on the following screen shot.



(click to enlarge)

Right next to the “Create Sub-Folders” and “Rename Files” options, you will find small buttons with a triangle. There you can launch the Template Editor independently for file renaming and folder renaming.
By clicking on these buttons select “Customize…” out from the sub menu.

This opens the Template Editor.


 Template Name

If you have chosen a predefined template out from the template list, its name will display in this box. If you started from scratch and did not already save your new template, it will display “Custom Template”.

 Triangle button

By clicking on this button you can select an already predefined naming convention from the sub menu or you can save your own new template. If you click here on “Save Preset as…” you will be asked for a name and the preset will be stored into the sub menu where you can select it later on in the “Copy to Folder…” dialog to apply this renaming template.

 Template Code

This is the text editing area for the template. All selected tokens from the Insert Tag area below, will be placed right here. Here you can also edit your desired template manually by adding any custom text or by adding specific separator characters.
Below the edit area you can see the final result of the selected tokens. So you can instantly see, how your currently selected tokens will affect the final file or folder name.

 Insert Tag

Daminion offers a wide variety of tokens for different purposes of which you can choose from to create a renaming convention. These tokens are sorted into several groups which are reflected by the button set in this area. By clicking on each of these buttons a submenu with a set of different tokens will open.


If you hover the mouse over one of these tokens a help text will pop-up with a description of this specific token. This helps you to find the right token for your desired naming convention.



Definition of a token

Each token begins with a “%” sign followed by one or more characters. Each token has a unique purpose. You can combine any of these tokens by each other.

Following you will see a sample of a token combination and its resulting file name:


             [Token string]                                                    [Resulting file name]
%date-%pxl-%lens-%###.%ext        =        20141005-16 MP-NIKKOR 50mm f/1,4-001.NEF

%date   = Uses the capture date in the format “year month day”
” – ”       = custom text used as a separator
%pxl     = Displays the megapixel of that image
” – ”       = custom text used as a separator
%lens   = Displays the model name of the used lens
” – ”       = custom text as a separator
%###   = Each “#” sign defines the total number of leading zeros for the numerating.
” . ”        = dot separator for the file extension
%ext      = file extension

A full list of supported tokens can be found here.

Notice: To ensure that your self-created naming convention in the result exactly matches your requirements, it is advisable to try this at first on a single test file before you rename a large number of files because there is no undo function for such renaming operations!

Customized Export Presets

The Customize Export Preset dialog allows you to set your own export settings and save them for later use. You can use your customized presets to resize your images, convert image format, rename images and add your own customized watermark.

In this chapter we show you how to create and save a custom preset and how to use it later in the “Copy to Folder” dialog.


The “Customize Export Preset” dialog can be launched from the “Copy to Folder” dialog.


 (click to enlarge)

In the “Transform” drop-down list, choose “Customize” to open the Template Editor (see screen shot above).



 (click to enlarge)

 Preset Name

This is a list of all the existing export presets. Newly created custom presets appear on the bottom of the list. Click any of the entries on the list to see their corresponding settings on the right of the dialog box.

Buttons below the Preset names list:

btn_Add Add a new preset

btn_Delete Delete an existing preset

btn_MoveDown btn_MoveUp Reorder the list of presets


To create a new preset click the plus button (bottom left corner). This adds a new entry in the list and prompts you to enter a descriptive name.  EditNameBox
Override the existing default: “{format} – {sizeto}” with a name that best describes the task to be performed.

Alternatively, click any of the presets in the list, enter your changes, and then click the plus button. This will create a new template based on your new settings. The name of this preset will be generated automatically from the size and format settings you have chosen.


 Image Format

Select the file type your file(s) should be converted to.


 Color Profile

Select the color profile to be embedded in the file. You can apply the default sRGB or let Daminion use the color profile that is already embedded in the image. If you are not sure what to use, just leave it as the default sRGB. This is the most commonly used color profile.


 Size To

Select the units of measurement to be used for the image dimensions in the box below. If you select “Original Size”, the image will not be resized in any way.



Set desired image size in the units of measurement you selected in the previous option (DSize To.



The DPI (dots per inch) setting is only really needed if you intend to print. For screen use, you can leave it at the default 72 dpi. But set 300 dpi if you want to be able to print the images as well. In fact, the DPI setting doesn’t change the image size on-screen, but it can make a big difference to print quality.


 Embed Metadata

Decide which metadata should be embedded in the image. You can choose from:

  • None (No Metadata is embedded in the image)
  • All (All Metadata is embedded in the image)
  • All Except Camera Info (All Metadata embedded apart from the EXIF Information containing Camera Info such as camera type and model or lenses used)
  • Copyrights Only (Only Copyright Information is embedded in the image)

To specify exactly which Metadata tags should or shouldn’t be taken, click theAddTags button to the right of the Embed Metadata drop-down list.

Note: To publish your images on the internet, consider choosing None to avoid publishing private or confidential information by mistake – because all the metadata an image might contain can easily be read by other software!


 Include Synonyms

If the selected tags contain synonyms, choose whether or not they should be included in the metadata.


 Flatten Keywords

If you have created your keyword structure hierarchically, this is where you decide whether to maintain the hierarchic levels or flattened them during the export process.


 Add Watermark

Add an image of your choice as a watermark to each image. See the “Add Watermark” article for details.


 Assign Tag Preset

Select a tag preset that you have created using the “Tag Preset Editor“.



Add some of the sharpness that images have lost after resizing.


Click “OK” to close the dialog box. The new custom preset will be added to the preset list and can be recalled whenever needed.

To start export, select the desired preset from the list and click “Copy”, or press F7.





Exporting Files

With the Export function you can export your media files with predefined export rules. You can scale your images to fit them, for example, for Flickr or Facebook or optimize your images for PowerPoint presentations.

Daminion allows you to convert your media when required during the export immediately in the requested format and size.

How to export files

Select one or more images in the browser that you want to export.

On the command bar click on “Export” and select “Copy to Folder” from the sub menu. Alternatively, you can open the export dialog also directly with the function key [F7].




In the “Copy to folder…” dialog that opens, Daminion offers you a multitude of options that will be explained in detail as follows.


(click to enlarge)


 Destination Folder

Here you must specify the destination folder path, in which the selected media files are to be copied.

 Create Sub-Folders

Here you can let Daminion automatically create sub-folders in the target folder depending by naming conventions you can set here. By clicking on the small triangle icon on the right side of the entry, you can launch the template editor. In the Chapter: Template Editor you can read more about about how to use it in detail.

 Rename Files

This allows you to use the template editor for naming conventions according to which the files should be renamed during the copy process. In the Chapter: Template Editor you can read more about about how to use it in detail.

 Example File Name

Depending on the currently set parameters under [B] and [C], an example text will appear where you can see if your chosen parameters meet your expectations.

 Existing Files

If there already are existing files with the same name in the destination folder, you can specify how Daminion should behave in this case.
You can choose from:

  • AskDaminion asks for each duplicated file name on how to proceed
  • Skip AllIf there is already a file with the same name the export of this file will not performed
  • Overwrite AllPossibly existing files of the same name will be overwritten with the new files
  • Overwrite All OlderOnly files with the same name that are older will be overwritten
  • Rename AutomaticallyAlready existing files with the same name will be renamed automatically by appending a continuous counter in the file name

You also have the choice to specify if all files should be automatically displayed by the Windows File Explorer after the export. You can also decide, whether the creation date of the files should be set or not. When deactivated, Daminion will set this date to the current date of export.


By clicking on this button a pre defined list of default presets will open where you can select any of the standard parameter settings or launch the Template Editor.

RenameTokenListThe top most entry “Export Original File(s)” is the default. That means, no resizing or file type changes will be applied to the files.


The other presets in this list are predefined settings created for several file sizes and file types where you can quickly choose from.


The “Customize” command at the bottom of the list opens the Template Editor where you can create your own presets or edit an already existing preset.

You can read more about this feature in the chapter Customized Export Presets


The preview area shows the currently selected image out from the current selection list.


If you have selected more than one image for the export, you can switch back and forth through these images by using these arrow buttons.

The figure “1/18” tells you that you are now see the first image from a total of 18.

The magnifying glass icon opens the current image in a separate preview window and displays it appropriately according to the parameter specifications you have selected. So you can easily examine the expected result in advance.

The cross icon is designed to remove images from the selection. If you decide not to export one or the other image, you can quickly remove them from the export list. The image itself will not be physically deleted but only removed from the selection for the export.