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Working with collections

Working with collections in Daminion Desktop Client

Collections are particularly useful when you need to group files for certain types of projects, such as  marketing brochures, presentations, contact-sheets or web-galleries, or when the order of digital assets is important.

Daminion displays your collections in the Tags panel under the Collection tag. You can create as many collections as you like and manage them like any other tags, i.e. add an unlimited number of items and delete the ones you don’t need, arrange hierarchical levels, search within collections, etc. Additionally, Daminion has a manual file-sorting option, available in the Collection tag only. This is particularly useful when files need to be in a specific order, e.g. when printing calendars.

Please keep in mind that the Collection tag is written to the metadata (XMP -> Collection name)

Creating a new collection

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On the Catalog Tags Panel, right-click the Collections header bar and select Add Tag Alternatively, press the Ins key on the keyboard.

In the dialog that opens, enter the name of your collection and hit the Create button or the Enter key on the keyboard.

 

 

 

To create a hierarchy within a particular collection, right-click the collection name and in the menu click Add Tag Inside or use the keyboard shortcut Ctrl+Ins.

In the dialog that opens, enter the names of hierarchical levels separated by commas and check Add multiple values separated by a comma.

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In the example below we have created several collections for diverse purposes. The collection entitled ‘Best photos of the projects, 2016’  contains sub-levels. Red headings indicate the collection(s) that contain the selected image. In this example the same elephant image appears in two collections: ‘Do not send before Tuesday’ and ‘2nd quarter’.

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Manual sorting

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The Manual sorting option is available within single collections only. Use this option to arrange your files in the required order and send them to a PDF file, for example.

Select a collection. On the status bar (below the browser window), click the little triangle on the Sort By tab and select Manual Sorting from the drop-down menu.

You can now change the sorting order by dragging and dropping the files. If you switch to a different sorting mode – sorting by File Size for example – and then back to Manual Sorting, the order of your manually sorted files remains unchanged.

Removing collection tags from items

To remove collection tags from items, select the respective collection in the Catalog Tags panel. Next, select the item in the Browser window and do one of the following: 1. Right-click the thumbnail and then select Remove from Catalog, or 2. Press Delete on the keyboard.

This opens a dialog box that asks you to confirm that the selected item should be removed from the Collection tag.

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Click Remove to remove the collection tag from the item. Select Remove from the catalog and check Move the file(s) to Recycle Bin if you want the items to be

Another way to remove an item from a particular collection is to select the item an, on the Properties panel under the System tab, click 11 on the collection you want to remove the item from.

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Working with collections in Daminion Web-Client

Daminion Web-Client allows you to create new collections, delete existing ones and manage items within collections.

To start working with collections click Collections on the toolbar.

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In the window that opens you will see the collections that already exist in this catalog.

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To create a new collection, click the “+” sign and enter a collection name

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When hovering the mouse pointer over the thumbnail of an existing collection, three small icons appear. Click the pencil icon to edit the name of the collection and the trash bin icon to delete the collection.

 

 

To open a collection, simply double click it.

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Click here to create a sub-collection.

Click the “+” sign to edit image tags and the trash bin icon to remove the image from the collection.

Click the house icon to move up one level.

 

Note: Only users with Admin and Editor roles can create and remove collections and items from collections.

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