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4. Support Daminion and Photo Station

Introduction

This section deals with the steps required to keep the library secure, ensure all new images have been imported, empty folders are eliminated and the keyword tags are up to date, and that user comments are seen and acted upon.

These topics are brief therefore they are included on this ‘contents’ page directly rather than in separate articles.

Maintain the Integrity of the Apps and Databases

Backup the Data

As the owner of a Synology Disk Station you have the right technology to keep your data safe. At the very least you should  be backing up to an external USB drive, because all current drives has a USB socket USB 3 on latest units) to which you can attach a suitable hard drive.

If you are a control freak like me, you will have your production drive set up with some form of data mirroring to a second disk and a nightly backup to a second disk station, which is also mirrored.

Your backup strategy might vary but so long as you have one… !

Keep applications up to date

Now that you have installed Photo Station, your Disk Station is public which means it is a candidate for attack.  DSM is very secure but even if you decide not to upgrade to the latest Daminion release, you should ensure that DSM is kept up to date to ensure that you have all security patches in place.

Periodically review and edit Tags and Keyword Structure

It is a good idea to look out for and correct inconsistencies in the tags and in the keyword structure, and to make sure the structure continues to meet your needs.  Importing images from other systems may bring unwanted or incompatible metadata into your library, so make your the Daminion preference is set to marl all imported metadata as unapproved

Periodically rescan all folders to synchronise with Disk Station

Unless you are running the server version of Daminion there is a risk of the folder in the Daminion Catalog and the becoming out of sync.  Although the recommendation is to do all file and folder management in Daminion, it’s easy to forget and add, delete, rename or move a file of folder in Photo Station, File Station or Windows.  A periodic rescan of folders, from the root of the /photos folder will pick up these changes.

Periodically force Photo Station to reindex files

Photo Station’s reindexing and thumbnail conversion process is very robust.  However an occasional forced reindex is a good idea, just in case there are changes that have been overlooked.  Photo Station > Settings > Photos > Re-index 

Periodically check for Unsynced Items

Unsynced items are those where the metadata may not have been written to the image files and which will therefore not display correctly in Photo Station.  This count should be zero.

Unsynced Items

Periodically check for Untagged Items

Every image should have a least one tag or it it will not be discoverable in keyword guided selections, or by searching in Photo Station or Daminion.  Ideally this count should be zero, or you should know the reason why an image is not yet tagged.

Unassigned Keywords

Respond to User Comments

This section has not yet been written.  Exactly how this functionality operates is an unknown at this time.

Paul Barrett

If you have any questions, comments, ideas or suggestions please post them in the Daminion User Forum

Go to section contents:   Get Started  |  Setup  |  Operate  |  Support

2. Setup Daminion and Photo Station

Introduction

This section deals with the steps required to install and setup Daminion and Photo Station, including reviewing editing and organising keyword tags.

Move Image Library to Synology  Disk Station

Photo Station requires the image library to be stored on your Disk Station.  If it’s not, now is the time to move it.  If it’s already on the Disk Station it needs to be in the correct location.

Set Daminion Preferences and Create Catalog

This article deals with:

  • How to edit Daminion’s preferences to meet the needs of Photo Station.
  • How to create a catalog.
  • The concept of the Daminion Catalog and how many you need.
  • How to import your images.

Note:  The steps in this post are all out-of-the-box Daminion functionality – there’s nothing special about them as far as Synology Photo Station is concerned but there are explanations for Synology users who are new to Daminion.

Install Photo Station

This article concerns Photo Station Installation.  This is not intended to be a detailed set of installation instructions – there is plenty of material out there on that topic, especially on the Synology Knowledge Base.  But sometimes the knowledge base falls short in that it explains how to do something but not why it is necessary, and it usually assumes a level of knowledge which is not reasonable in a hobbyist user.

Configure Photo Station

This article deals with how to configure Photo Station   It will also address some areas where Photo Station has some issues, and describe some workarounds.

Configure Photo Station User Privileges

This article deals with the ways in which you can control access to your images library.

The majority of this post is generic Photo Station functionality with a few Daminion touch points.

Review, edit and organise tags

This article covers:

  1. Metadata
  2. People
  3. Location
  4. Keywords
  5. Search
  6. Portfolio
  7. Configure the Tags Panel
  8. Good practices

Next:  Operate

Paul Barrett

If you have any questions, comments, ideas or suggestions please post them in the Daminion User Forum

Go to section contents:   Get Started  |  Setup  |  Operate  |  Support

1. Get Started with Daminion and Synology Photo Station

Introduction

This section of Daminion’s documentation is written by one of our users – Paul Barrett – who is a hobbyist photographer using Daminion to manage and tag his photo library. It is hosted on a Synology Disk Station, one of the most popular NAS drives, and Paul uses Synology’s Photo Station and DS Photo to publish his library on-line.  This series of posts is a set of user experiences of setting up and using the two platforms and we hope it will assist others who are using the same combination of products.

His posts are independent and represent his views only.  In publishing them on our site Daminion does not validate or accept responsibility for the accuracy of the content nor for the consequences of following his advice.

Hi everyone

My name is Paul Barrett and I am a semi-retired software product manager.  In the days of film I was no more than a ‘snapper’ but I became a more serious hobbyist photographer with the arrival of the digital era, and since then I have upgraded my cameras as the technology has developed, from point-and-shoot cameras which took images of what was then a huge 768 KB file size to digital SLRs with interchangeable lenses and 20 mp sensors, as well as smartphones and tablets.

As a ‘baby boomer’ I have shoe boxes full of pre-digital prints and negatives as well as photo albums that need digitising.

Lately I have become interested in digitising photos from generations of parents and grandparents and, as more of the wider family learn what I am doing I am starting to host some of theirs too.  But the role of family archivist comes with a responsibility to protect these vital digital assets as well as making them available to members of the family.  And so I started my DAM journey.

This section of Daminion’s on-line documentation is a bit different to the rest.  Yes it includes a lot of help but it also describes my journey, discusses concepts, and asks questions of users, Daminion and Synology.  I talk about implementing a solution to my digital photo library management and publishing requirements.

I had false starts with products that showed great promise but ultimately failed to deliver but I believe I have found a combination that gives me what I believe to be the the best experience available today for owners of a Synology NAS.  My selected applications are:

  • Daminion – for Photo Library Management, with special emphasis on metadata management
  • Synology Photo Station – for on-line publishing of the Photo Library

It’s a prerequisite that you own a Synology NAS drive.  It doesn’t matter if your library is not currently stored on the Synology NAS as long as you own one.  We’ll deal with transferring the library in one of the posts.

I have no special or expert knowledge or insights in this area and the solutions I have described are those that work for me.  They have been developed mostly by trial and error, and with lots of interaction with Daminion and Synology Support Desks.  I hope that these posts may help those of you who are also Daminion and Synology users.  If you have better ideas I’d love to hear them – my email address is in the page footer.

I must also add the obligatory health warning – I do not guarantee that the techniques I describe will work for you and, as with any valuable data, you must proceed with caution, try things out on test data before you commit to using live data, and be sure to have a good backup strategy in place.  Every setup is different;  I can take no responsibility for any issues you may encounter, although I’ll be happy to help if I can.

There is only one more article in this section (pretty lame for a contents page eh?) so let’s get straight to it.

Choosing Daminion and Photo Station

This article deals with my image management and publishing requirements and the process I went through to assess various solutions before deciding on my final combination, Daminion and Synology Photo Station.

Next: Setup

Paul Barrett

If you have any questions, comments, ideas or suggestions please post them in the Daminion User Forum

Go to section contents:   Get Started  |  Setup  |  Operate  |  Support

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