Shared collections

Shared Collections is an easy way to share your digital assets with your clients and colleagues. You can share selected documents via links without having to grant access to your entire catalog or register new user accounts.

How to create a shared collection

Select one or multiple images by checking the box in the upper right corner of the thumbnail. Hold down the Shift key to select multiple files.

A little hint: If you need to select all displayed items, first select one item only, and then click Select all on the toolbar.

You now have two ways to make a shared collection.

  1. Hover your mouse over one of selected thumbnails and click the   icon
  2. Alternatively, click Actions and select Share

Whichever way you choose, the Share Files dialog window will appear. This is where you set up the properties of your shared collection.

There is only one required field, Title, other fields only appear if Public is selected.

    Specify a title for the shared collection here. Please note that this is a required field

       Add a description (optional)

Set up public access to the collection. Once this option is selected, you will see several additional security fields

 Set a password or allow password-free access to the shared files. If a collection is password protected, people with permission to access it will be prompted to provide the So, make sure that you provide it to them.

 Set an expiration date for the collection. Once the collection has expired, it remains visible in the Shared Collection window, but cannot be accessed externally.

       Specify whether or not the original files can be downloaded

      Create a new shared collection or cancel the operation

After hitting Create you will see a window with the sharable link.

What a shared collection looks like

Your shared collections can be accessed via unique URLs created for each collection.

Depending on the collection settings, the appearance and the properties of the shared collection may differ.

The screenshot below shows our recently shared collection.

       Title and Description (if any) are displayed here

       Type a filename in the box to locate a specific file

Download the collection as a ZIP archive (available only if Allow to Download Original was selected)

Hover your mouse over the thumbnail to display a filename and an option to download a separate file (available only if Allow to Download Original was selected)

Access your shared collections

All your shared collections can be accessed by clicking the Shared Collections link.

You can manage your collections here and get their sharable links again.

Hint: If the name of a collection is too long to fit in the thumbnail, hover your mouse over the beginning of the name to display it in full in a pop-up.

If you hover your mouse over the collection thumbnail, you will see the following three icons:

 Click to edit the properties of the collection

 Click to get and copy a sharable link

 Click to delete the collection

How to display the contents of a shared collection

To display the contents of your shared collection in the Shared Collections window, simply click your collection thumbnail:

Manage the contents of your collection or get its sharable link here:


  1. In order to share collections with people outside your LAN, your Daminion server must be publically accessible. Make sure you install it on a Windows-based web hosting or use the Daminion Cloud version.
  2. Administrators can access and manage all shared collections
  3. Editors haveaccess only to private shared collections that they themselves have created.
  4. Viewers and Guests cannot create Shared collections within Daminion.


Tagging in Web Client

Creating Tag Values in the Tags Panel

In  Daminion Web Client, unlike Daminion desktop client,  you cannot assign tags by dragging the images to the respective tag value in the tags panel. Instead, you do the following:

Click the heading of the respective tag to expand it. Then click the little pencil icon to switch from filtering mode to creating new tags. Enter the tag value in the entry box and click Create.

Please note that the tag values created in the Tags Panel are automatically suggested for use when tagging in the Properties panel or Tag editor.

In our example, we use a backslash delimiter to create a hierarchy where “Brown” is the parent level and “Sarah” a sub-level.


To create more tag values inside “Brown”, click the folder icon and enter more tags. 2016-11-29_163629


To create multiple tag values at once, separate them with commas.


To edit tag values, switch to create-tag mode and simply click the respective tag value. To remove a tag value, click the trash bin icon.



Drag’n’Drop Tagging in the Tags Panel

Select one or several files in the thumbnails window, hold down the left mouse button and drag and drop the files to the certain tag as shown on the screenshot below:


Tagging in the Properties Panel

In the browser window, click the image you want to tag to open it in full screen. Click the 12  icon in the upper right-hand corner to display the Properties panel.


In the Properties panel, click the Description Tab to expand it and start assigning tags.

2016-11-29_163745Hierarchical tags are created in the same way as in the Tags panel – each hierarchy level is delimited by a backslash “\” and multiple tag values are separated commas.

If a tag value already exists in the database, Daminion will auto-suggest it as soon as you type the first letters.

2016-11-29_163802In order to delete a mistakenly assigned tag from an image, just hover the mouse pointer over it and click the tag when the strikeout appears.


Note: In the Properties panel all existing tags are displayed and cannot be customized to show fewer tags. Additionally, the tags cannot be assigned to more than one image at the same time. All this can, however, be done in the Tag Editor.


Tag Editor

The Tag Editor allows you to assign tags to multiple images at once and customize the list of displayed tags.

To open the Tag Editor, select one or more images in the Browser window, click Actions on the toolbar and select Edit tags.


Alternatively, click the “+” sign on any of the selected images.


The following window appears:



Shows the number of images to be edited.

Type here to create a new keyword. Hierarchical keyword are separated by a backslash delimiter and multiple keywords commas.

2016-11-29_170715Click here to display the list of existing tags. In the window that opens you can search for tags, create new tags and apply multiple tags by checking the checkboxes next to the tag headings.

Shows the default list of tags. When this option is selected and you have already created a customized tag list, Show all is automatically replaced by Show my list.

2016-11-29_170721Click here to check the tags to be displayed for editing. When the selection is done,  click save.

User Management in Web Client

Click the three dots icon 123 on the toolbar and select Settings.

In the Window that opens click Manage Users to switch to the User Management window, where you can create and delete users or adjust their access rights.


 Click the pencil icon to edit users, click the trash bin icon to delete them.

 Click this button to create new users.


Creating a new user


 Enter user’s name.

 Enter user’s full name. This field is not required.

 Select a password. Be sure to use a good, preferably strong, password.

Choose a user role from the dropdown list.

 Check this option to temporarily prevent  a user from accessing the catalog.

 Grant a dedicated connection to allow certain users to have permanent access to the catalog. This means that one connection is reserved for one particular user only – the remaining connections are shared between the other users.

To find out more about user roles in Daminion, read the article User Management.


Users created in the Web-Client are displayed under Users in Daminion Administration Panel for all shared catalogs. And vice versa: users created in Daminion Administration Panel via User Management appear in the user list in the Web-Client. They can access any web-catalog and can be edited or deleted. In the screenshot below, users Daria and Ria were deleted via the Administration Panel.


Please note, that user roles can be adjusted for each catalog. For example, the user John is given the Editor role for the Catalog #1 and the Guest role for the Catalog #2. On how to change user roles for different catalogs, read in the article Creating a New Shared Catalog.

Filtering and Searching in Web Client

Filtering in Web Client

Specifying your filtering criteria in the Daminion Web Client Tags panel enables you to find the images you require easily and fast.

In our example, we need to find all the black and white images in the catalog that were shot on a Canon. To do this, we expand the necessary tags (in our case Camera Model and Categories) and check the respective tag values.


Select the necessary tag values here. The number to the right indicates how many items will be shown if an additional search condition is selected.

Current search conditions.

 Number of items found.

In the same way, you can widen or narrow your search parameters by checking further tag values or unchecking the ones selected. Please read the article “Web Access” to find out how to customize the Tags panel and display currently needed tags only.


Searching in Web-Client 

To find an image with a particular tag, enter a searchable word or phrase in the search box on the toolbar.

By default, Daminion searches for files everywhere and shows hints on where this tag value can also be found. In addition Daminion shows statistics for tags displayed in the tags tree, including custom tags.

In the example below we searched for “Horse” in Filename and got 5 search results.


Customizing the Web Client Interface

To customize Daminion’s Web Client interface and adjust it to your brand, click the three small dots on the toolbar, and then click Settings. If you logged in as Admin, the Settings window will look like screenshot below:


Settings Window


Upload a default logo for the web catalogs here. Click CHANGE and select a file no larger than 100 KB.

If necessary, change the default logo for a unique logo for this catalog only. When logging in to other catalogs, users will see the default logo. “NetCatalog3” is the PostgreSQL database name. You can also check it in the Daminion Server Administration panel by clicking Catalogs and selecting the respective catalog.

Set up a color scheme here. Select between light and dark themes, change the accent color that is used to highlight tag headings in the Properties panel, check marks, Save icons etc., and also choose a color for selected files.


Accent color #7cd1ed



Accent color #ffffff


Select a language for the currently logged-in user and for all other users. You have a choice of English, Russian, French, Italian, Spanish, German and Dutch.

Note: The settings displayed above are available for users with admin access rights only. Editors, Viewers and Guests are only able to change the catalog language.



Installing the Daminion Web-Client Assistant

(This feature is only available for Daminion Team Server version!)

(Available for Windows only. Mac version will be ready soon)

The Daminion Web-Client Assistant adds the useful “Open With” capability to your Daminion web-client. This allows you to directly open files with desktop applications just as you would in the Daminion Desktop client. Web-browsers generally don’t have access to local desktop programs and therefore are not able to launch external applications from within a web-based application.

However our small Daminion Web-Client Assistant can do a handy trick and hack this web-browser limitation.

By moving your mouse cursor over a thumbnail in your Daminion web-client you will see this   36-open-sml icon. Clicking on it will bring up a small information window that simplifies and automates the process of installing and configuring the Daminion Web-Client.






1Click on the first link to download and install Daminion Web-Client Assistant. After installation the program will appear in the system tray (Windows).




Right-click this icon to open a submenu where you can either reach the web-access settings directly or terminate the program.




2Click the second link to download the catalog settings. This settings file contains the catalog URL and username that will be automatically added to the Daminion Web-Client Settings.


Once the Daminion Web-Client Assistant has been successfully installed you can open files with external applications directly from the Web-client. Simply click on the 36-open-sml icon above the thumbnail again and a list of your local applications will appear. When you click on an application, a selected file link is sent to this application which then directly opens the file for you.


Please note that this feature only works for files that were imported by file references and doesn’t work for files uploaded to Daminion Server. You can hide this icon via the Daminion Server Administration panel: Main menu: Administration > Web-Access > Allow to open local files from web-browser.


Getting Started with Daminion Web Client

(This feature is available for Daminion Server editions only!)

Once you have installed and activated the Web Client in Daminion, you can open your shared catalogs through the web browser. For instructions on how to do this, please refer to Activating Web Access.

Firstly, before you log on, you’ll need to create a username and password in the Daminion User Management window. For instructions on how to do this, please refer to User Management.


After you have logged on successfully, the Web Client will open the shared catalog in your web browser.

Overview of Web Client Workspace


In terms of interface and the way they work, Web Client and Daminion Desktop Client are quite similar.


 The toolbar runs across the top of the Web Client workspace.



2016-11-29_181240 Your company logo. For how to change it and customize the color scheme to match your brand, please refer to the article Customizing the Web Client Interface.

2016-11-29_181248           Click this icon to display the Tags panel on the left side of the workspace.

2016-11-29_181258 Enter the tag you’re looking for in the Search box. Please read the article Searching and Filtering in Web Client to learn more about how these options work in Daminion Web Client.

2016-11-29_181311  Click the three small dots in the upper right-hand corner to open a drop-down                menu with more features (see screenshot below).


2016-11-29_181323Click A to import files by specifying a file path or by dragging and dropping the respective files directly onto the window that opens. The size and the uploading status of each file are displayed next to its name.

Click B to create new collections and manage existing ones. For more information, please refer to “Working with collections

Click C  to create and delete users and to adjust their access rights. To learn more about how user management works in Web Client please refer to the article “User Management in Web Client”.

Click  D to adjust the catalog interface to your brand. For how to do this, please read the article “Customizing Web Client’s Interface”

Click e to log out of the catalog as soon as your work session is over. It is very important that you do this when working with multiple logons. If you don’t, other users may be denied access to the catalog because all the available connections appear to be in use.

Note: When the browser is zoomed in, the Add file and Collections options are displayed under the three dots drop-down menu; when zoomed out, they are displayed on the toolbar.


Status Bar

The Status Bar is just below the toolbar.


Shows the total number of items displayed.

Click the down arrow to select a sort mode. Once it is selected, an additional icon 2016-11-29_181423appears on the status bar. Click this icon to change the sort order from ascending to descending and vice versa.

Changes the display mode in the browser window. You can select between three modes: thumbnail mode, thumbnail mode with caption (file name, file size, image dimensions and file format) and grid mode.

When one or more images are selected, the following items appear in the status bar:

Shows the number of files selected and clears the selection.

 2016-11-29_181432Actions opens a drop-down menu that lets you choose whether to download the selected items as a compressed ZIP-file, edit the tags of these files or delete them from the catalog and from the disc (by selecting the respective option in the Delete dialog).
To find out how to edit the tags of one or more items, please read the article “Tagging in Web Client”

Opens the selected files in a separate window.


Browser Window

The Browser Window is the central area of the Web Client workspace, where all items are displayed.



Hovering the mouse over an item’s thumbnail reveals additional symbols.



       Share a file

symbol1Opens the Tag Editor.


Downloads the item onto your local drive.


Opens the item in an external application. You’ll need to activate this feature just once before you can use it. For instruction on how to do this, please refer Installing the Daminion Web-Client Assistant

symbol4     Check box for selecting multiple items.


Tags Panel

Navigate through your categorized tags in the Tags Panel – displayed by default on the left-hand side of the browser window.


 Select which tags to display. Click the little gear icon, check the tags you want to display and save your selection.

Click the tag header to expand tag values and check one or more tag values to display the items assigned to them. The number to the right indicates how many items will be shown if an additional search condition is selected.

Shows currently selected tags. Left-clicking these tags removes them from filtering.

 Shows the number of items found.


Click the 11  icon to hide the Tags panel and the 111 icon to display it again (this icon appears on the toolbar when the Tags panel is closed).

To learn more about tagging in Web Client, please refer to Tagging in Web Client.

Activating Web-Access

(This feature is only available for Daminion Server versions!)

In order to use the Web-Access feature to publish your catalogs, it must first be installed and activated.


Installing the Web-Access feature

Open the Daminion Server Administration Panel. In the file menu, click on “Administration“ and then on “Web-Access”.

This opens the Web-Access settings dialog.


Click “Reinstall“.

Web-Access will now be installed. Once Web-Access is successfully installed and activated, the following dialog window appears:

To publish one or more catalogs for external access via a web-browser:

Click the “Add“ button.

In the following dialog window, chose a catalog from the drop-down list and give it an alias (this name will be part of the web-link), then click “OK“.

In the “Register Web Access” section of the “Web Access” dialog you will now see the newly created web-link to your catalog.

Select the catalog and click the “Open in Browser” link  to open the catalog in your web-browser.

You can now share this link with other users so that they can access your catalog.
For doing this, they will also need a username and a password, which you can create via the User Management dialog window. This dialog also allows you to control access rights to your catalog.