Copy Tags from One Item to Another

Daminion allows you to transfer a set of tags from one item to many others. This can be useful if, for example, you have already assigned keywords to a particular item and now want to assign the same set of tags to newly imported items.

To copy tags from one item to another, click the arrow icon in the upper right corner of the item and select Copy tags. Alternatively, use the keyboard shortcut Alt+Shift+C.

This opens a dialog window where you can select which tags should be copied to the Clipboard.

In our example the tags are Place and Keywords.

Click Copy Tags at the bottom of the dialog window to copy the tags to the Clipboard.

In the Browser window, select all the items you want to assign these tags to. Click the arrow icon again and in the drop-down list select Insert Tags. Alternatively, use the keyboard shortcut Alt+Shift+V.

Previously checked tags are now assigned to all selected items.

The selected tags remain on the Clipboard until you copy a new set of tags.

To save yourself having to open the tag list again and again for every copying operation, use the Copy Previous Set of Tags option to copy the previously selected set of tags to the Clipboard.


Lock Tag Editing

(This feature is only available for Daminion Server versions!)

Daminion allows you to lock certain tags to prevent undesirable changes. Although these tags are locked, they can still be assigned to and removed from items, but they cannot be renamed or deleted from the catalog. Only users with administrative rights are permitted to implement such changes. Locked tags are displayed in the Tags panel just like free-access tags.

To lock one or more tags, you need to log on as an administrator in the respective shared catalog.

Then in the File menu navigate to Catalog -> Lock Tag Editing

Click Add to select tags to be locked. Choose as many tags as required and close the dialog. If you accidentally add the wrong tag, select it and then click Remove.



In the Catalog Tags panel locked tags are now labelled “Locked” and cannot be deleted or renamed by users without admin rights. To learn more about user roles in Daminion, please refer to Control Access to Your Content.

Exporting and importing tag lists

All tags and tag values stored in the catalog can be exported (and imported) as .txt files, which can be used in other databases or spreadsheet applications.

Conversely, the import function is useful when you want to add keyword lists created outside Daminion to the Daminion tag tree.

The export-import function can also be used for transferring tag lists between two catalogs.


Exporting tags

To export the values of one or more tags: in the File menu, navigate to Catalog -> Export Tags.



In the export dialog, check the tags to be exported and click OK.

You will then be prompted to specify a name and location for the exported .txt file.







When the export is complete, the newly created text file will be displayed in Windows Explorer (if the respective option is checked).

This text file can then be opened in a word processing program for further editing.



In the screen shot on the left, you can see the Place tag with the hierarchical tag values that were exported to the .txt file. The hierarchy is built here by using a tab as the delimiter.






Importing tags

To import tags from a text file: in the File menu, navigate to Catalog -> Import Tags. Then in Windows Explorer select the text file you want to import into Daminion.

After a brief content analysis of the .txt file, the Tag Import dialog opens.

In the screen shot below, we are going to import the previously exported and edited Place and Author tags back into Daminion.

Check this option if you want to convert all fields to a certain tag, e.g. Keywords or Categories

 Check this option to reassign the tag fields. In our example, we mapped the Author tag to Access Control. Once imported, the values of the Author tag will appear under the Access Control tag.

After clicking Import, the tags will be added to the catalog.


Note: if the tag values have synonyms, they will be also exported and imported.

Approved/Unapproved Tags

When importing, Daminion reads metadata from images, saves it in the database (catalog) and displays it in the tag tree. This allows you to keep your database information synced with the metadata in imported files.  But what if you want to import new stock images that may already contain large amounts of metadata that could easily mess up your existing tag structure?

Specifically to handle this problem Daminion can mark all newly imported tags as Unapproved, thus allowing you to easily separate imported tags from your approved tag structure (taxonomy). This option is turned off by default but it can be enabled via the Read Metadata section in the Client or Server preferences.

Approved/Unapproved Ttags

After checking the “Mark imported tags as unapproved” option in the Daminion settings, a new button on the tag tree panel allows you to quickly switch between displaying All Tags, only Approved Tags or only Unapproved Tags:


All Tags are displayed


Only Unapproved Tags are displayed

Unapproved tags can be marked as Approved via the tag tree context menu:

All Tags are displayed

Please note that:

  • Unapproved tags are synced with file metadata in the same way as approved tags
  • To mark imported tags as unapproved for server catalogs go to Daminion Server Administration panel: Main menu > Administration > Reading Metadata.

Creating new Group-Tag with the Catalog Tags Panel

In addition to the Tag-Hierarchies, you have the option to sort your tags into groups to manage them in Daminion. Group tags are basically treated as normal Tags, with the only difference that they are not considered when exporting the metadata information.

Suppose you have cataloged your media files into groups by customer name. Would you reproduce this with the conventional tag structure, the customer name would be written to the files when exporting and therefore could be viewed by the recipient.
Group tags, however, are only used for the internal administration of Daminion and this information remains exclusively in Daminion.
You can distinguish between Group tags and conventional tags by its grey shade. Group tags are always shown in a lighter shade of grey.


Creating a new Group-Tag

To create a new Group tag in the Catalog Tags Panel, click with the right mouse button on the corresponding tag-heading and select “Add Group …” from the submenu.

Adding new Tag Group

Dialog for adding a new Tag Group

In the dialog that opens, you can write one or (comma separated) multiple Group names in the corresponding field. If you want to create just one Group name with a comma as a part of it, you have to disable the option “Add multiple values separated by a comma”. In this case, the comma will be used not as a delimiter, but as part of the name.

In this example we create a new Group for the “Category” section.
If you have already selected one or more elements in the browser before calling this dialog, you can activate the option “Assign to selected files”. The new groups will then be assign immediately after the Group name creation. Otherwise, the Group names will be only created without being assigned to the elements.


Tag Groups in the Catalog Tags PanelIn the catalog Tags panel we have created a group “Animals” and assigned another regular lower hierarchy Tags.






Special features of a Group-Tag:

  • You cannot assign Elements to a Group-Tag directly.
  • Group-Tag can not be arranged hierarchically.
  • A Group-Tag can contain tags.
  • When you export the metadata containing assigned Group-Tags and then read it back in Daminion, the tags will lose their hierarchical structures.
  • Group-Tag are used solely for internal management of your tags. They will be NOT exported as a part of metadata !

Recently Assigned Tags

By indexing your elements you may find that you use some tags more often than others. To avoid repeatedly entering the same Tags in the Properties Panel, you can use the “Recently Assigned Tags” dialog.
This dialog contains all previously entered tags always near the top of the list. When you open this dialog, you can easily assign these tags with a mouse click or revoke an existing assignment again instead of having to enter them manually each time.


Opening the “Recently Assigned Tags” dialog.

Navigate in the File menu to “Window” -> “Recently Assigned Tags“.

Opening the "Recently Assigned Tags" dialogThumbnail view with the magic wand icon


Or click with the mouse on the appropriate “magic wand” icon on a thumbnail.








You can move the opened dialog onto a screen area where it doesn’t interfere with other panels or dock it right at a certain window position. On how you can move or dock the dialog windows, please refer to the chapter Customizing the Window Layout.

The "Recently Assigned Tags" dialog
The “Recently Assigned Tags” dialog contains the list of all previously entered tags. The last used tag always appears at the top of the list. If a Tag has hierarchy levels, they are displayed one by one.







The "Recently Assigned Tags" dialog

(click to enlarge)

If you select an item in the browser, all the tags assigned already to this element will be shown in the list with a check mark.
To assign another Tag or deselect an existing assignment, you just need to click on the corresponding Tag.

Quick search inthe "Recently Assigned Tags" dialog


In case you need a certain Tag which has not been previously entered and therefore does not appear in the list, you can search for this Tag by entering its name in the lower text field.
In our example, we have entered a “w” and Daminion automatically lists all tags that begins with a “w” in its name. In this way you can click on the arrow down buttton extending the search text on and on, until you reach your desired Tag. Once the tag was assigned, it will also appear at the top of the list and you don’t have to search for it again.
By default, the last entered keywords appear in this dialog. But you can also display other Tags instead, such as “Place”, “Event” or “Person” for instance.
To change the display of Tags, click with the left mouse button on the small gear icon located in the upper right corner of the title bar.

Changing the Tag view in the "Recently Assigned Tags" dialog



In the drop-down menu select one of the listed Tags. In this way you will always have the required tags at direct access.

Creating, assigning and deleting Tags with the Properties Panel

In this chapter you will learn how to create and assign tags to your items.  For the following example we will use the keyword tags.


 Adding a new keyword

The keyword list in the Properties PanelOnce you have selected an item in the browser, you can view its content in the metadata properties panel located on the right side of the Daminion workspace. 







In order to e.g. add another keyword, simply enter the keyword to be created in the “Add Tag…” field.


There as soon as you enter some text, Daminion checks whether this combination of letters already exists and displays all correspondences in a Drop-Down list. This will help you to recognize immediately, whether a particular keyword is possibly already assigned and is therefore already included in the database.

You can also add multiple tags simultaneously here by separating the words with a  comma.

When you have completed your keyword assignment, click at the bottom of the Properties panel on the “Save” button to apply your new keywords.

You can simplify the keyword assignment by double clicking into the “Add tag …” box.



Daminion opens then a drop-down list displaying all last assigned Tags. So you just need to select the desired keyword instead of retyping it again and again.










Removing a keyword

When you hover the mouse over one of the keywords, a small red x icon appears at the right side of the keyword.

Click on this icon to delete the keyword. The keyword is not deleted from the tag list, but only its allocation is removed from the item.

You can permanently delete tags only in the Catalog Tags panel. Do do this, navigate to the desired Tag at the Catalog Tags panel, select it and press the [DEL] key. Alternatively you can right click on the Tag and select the command “Delete” from the sub menu.




Assign Tags and Tag hierarchies via text input

If you want to assign multiple tags at once to an element, separate each keyword with a comma.

Example: “tree, house, street”

If the tags used are already available, they will be assigned directly, otherwise they will be automatically created.


If you want to assign a complete keyword hierarchy, enter the parent hierarchies separated in each case with a “\” character.

Assigning multiple Tags at once in the Properties PanelAssigning multiple Tags at once in the Katalog Tags Panel

Working with Synonyms

Especially in a multi-user environment where multiple users simultaneously work with a database and search for its content, it is particularly important to create a consistent data structure. This means, duplicate or similar sounding keywords should be avoided.
When assigning the keyword to the images, it may sometimes happen that several equivalent terms for the keyword can be assigned there and you’re not always sure which one to use.
Take, for example, the term “Сamera“. But one could just have “Digital camera“, “Digicam” or “SLR” as well. In this case, to ensure that other people looking for photos with cameras will be able to find them, regardless of the searchable terms, one should take into account all possible alternative concepts and spelling variations when tagging the images.

The Daminion’s synonym administration allows you to specify synonymous terms for a particular keyword. This saves you from providing your keywords list with redundant cues, cuts the keywords list down and thereby simplifies its administration.
The synonyms are linked internally to the respective main keyword and do not appear in the keywords list. But you can still search for these terms and the items tagged with them.

Synonyms can be added to the following Tags:
– Keywords
– Project
– People
– Categories
– Subject Code
– Intellectual Genre


Creating synonyms

Launching the Synonym Editor to link synonyms to keywords

Click with the right mouse button on the keyword, which should be given one or more synonyms, and in the submenu that opens, click on “Edit synonyms…”.











This opens the dialog for creating your synonyms.

The Synonym Editor Dialog

In the upper part you can see a keyword to be provided with new synonymous keywords.
In the bottom text box, you can now add all possible alternative terms, each separated by a comma. After entering all the variants, click on the “Add” button.

The Synonym Editor Dialog

They all now appear in the list of synonyms. In addition, all terms containing capital letters are automatically duplicated in lower case.
After closing this dialog, all synonyms will be associated with the keyword “Camera”.
You can check this by hovering the mouse cursor over the “Camera” keyword in the keywords list in the Catalog Tags panel. It automatically opens a tooltip that displays any associated synonyms to “Camera”.

Balloon help showing all assigned synonyms

If you now want to tag more images with the “Camera” keyword, you can also alternatively use one of the synonyms instead. However, it is assigned the keyword “Camera” in any case.

Using synonyms in the Keywords list with autofill

If you, for example, use any of the assigned synonyms for tagging an item, Daminion automatically suggests the keyword “Camera” before.






In this way, you can ensure that no matter whether people are searching for “Digital camera”, “SLR”, or “Digicam”, they will only see images that have been provided with the keyword “Camera”.
Another possible application for Synonyms would be the simultaneous use of both colloquial and Latin names for plants or animals.
For example, you could add the official Latin names as main keywords and allow multiple colloquial names to be used as synonyms.

Change the Tag appearance mode in Catalog Tags Panel

By default all active tags are displayed in the Catalog Tags panel. This can be very confusing when viewing the content of more than one tag at the same time. The single-tag mode with only one tag section displayed saves you from unnecessary and time-consuming up and down scrolling to get to the respective areas.

Switching to the single tags mode


If you move the mouse pointer over any of the tag headings, a small rectangular icon appears at the right edge of each section. After clicking on it,








The single tags mode


the other tag headings are hidden and only this one remains visible in the Catalog Tags panel.

You can quit the single tag mode at any time by simply clicking again on the small rectangular icon.







Selecting tag in the single tags mode



Left-clicking on the tag heading allows you to select from the drop-down menu a different tag category to display.

In this way you can always display only the currently required tag-heading to take advantage of using the entire screen height.





Filtering Tags in the Catalog Tags Panel

The textbox <Filter Tags> directly below the title bar is provided for a quick reference of tags. This option allows you to filter the entire catalog contents quickly by certain word combinations. This filter passes all Tag-Headings in the catalog Tags panel and immediately displays all text matches in a list form.

The "Filter Tags" box in the Catalog Tags Panel


As soon as you enter a combination of letters, a list of all the tag entries containing this combination will appear here.








The "Filter Tags" list in the Catalog Tags Panel
In each case, the matching with the input word elements are shown in red. In this way you can search for one tag, which exact spelling is not known or you can use it for example to quickly find out whether a particular tag was already used and thus already exists or whether it is possibly duplicated.