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Access Control

Please note: this feature is only available in Daminion Team Server versions!

Access control allows you to restrict access to files for specific users and groups. Unlike user roles which maintain user access on the catalog level, access control allows you to specify set up access permissions on the file level.

How to set up Access Control to specific files for one user

 Note: everyone from the “Administrator” group has access to all files in the catalog regardless of the access control settings set on those files.

Log into the catalog as administrator and select the file(s) you wish to set access permissions on.

In the below example, we need to provide an access to files with the Brand “Columbia” for a user “Jose”

To do this, select all necessary files (1) in the thumbnail area (2), then from the Item Menu(3) select “Set Access Permissions” (4)

In the window that opens, click the dropdown list (1) and select a user or group who should have access to the selected files (2). In our case it’s a user Jose.

Now only “Jose” and administrators will be able to see the files with the tag “Brand: Columbia”.

Note 1: Access permissions apply only to individual files. If you add new files to the tag “Brand: Columbia”, these files will be visible to all users by default and you will need to manually set access permissions to them.

 

How to set up Access Control to specific files for a group of users


Log into the catalog as administrator and click Catalog > Access Control.

 

A new tag “Access control” will be displayed in the Tags panel.

Right- click the Access Control header and select “Add Group”.

In the windows that opens, specify a name for the group. In our case it is “Design team”.

A new tag will be added under the header “Access control”.
Now, add users to the newly created group. To do this right-click the tag “Design Team” and select “Edit Group”

In the window that opens, add users to the group. In our case, the users are Anderson and Dean.

Now, specify which files should be seen only by the Design team group, in our case these are the files from the category “Current design project”. Display the files in the thumbnail area, select the files and drag and drop them to the tag “Design Team”.

Now 24 files will be visible only to the members of the Access control group “Design Team” and Daminion administrators.

Note 1: Access control applies only to individual files. If you add new files to the Category “Current design project”, these files will be visible to all users by default and you will need to manually set access permissions to them.

Note 2: The process of setting access permissions described above works in the same way for Daminion Security authentication scheme and for Active Directory User mapping authentication scheme.
To find out how to set up access control for Active Directory Group Mapping authentication scheme, please watch the video below.

 

How to set up access control for AD Group Mapping authentication scheme


Please note that this feature is only available in Daminion Team Server version 6.0 and higher!